Before our Guest List tool, building and managing a guest list was a feat reserved only for the spreadsheet wizards of the world. Not anymore!
We created our Guest List to help you through your entire wedding planning process. It's organized into four helpful (and chronologically-ordered) sections: "Your Guest List," "Your Events," "Track RSVPs," and "Seating Chart."
First, get started building your guest list under Your Guest List. This is where you can add guests in three different ways: adding manually, importing a spreadsheet, or sending a link. You can manage who is "Definitely Invited" and who is on the "Maybe" list. We highly recommend downloading the free Zola Weddings app so you can build your list from your phone contacts and make sure no guest goes unaccounted for.
Then, once you have a list ready, you can create your events for your guests to RSVP to under Your Events! To add an event, click "+Add Event", and then start by filling in all necessary details, such as your event type, event name, event date, and start time. From here, you can also include questions that you're requiring your guests to answer to complete their RSVP - popular questions include meal preference, song requests, and advice for the newlyweds. Once you're happy with your event and all of your details are correct, click "Save" to save your event.
You can also invite guests to specific events using the Invite Guests tool. From here, you can check the boxes next to each guest to indicate which events they are invited to. Guests can only RSVP to events that they've been invited to - in the example below, John and Jane Doe are only invited to the Reception event, so they won't be able to RSVP to the After Party or Welcome Drinks.
When you're ready to start sending out Save the Dates and Invitations, you can manage your guest addresses (and how they appear on your envelopes) from the Address Envelopes page. When you hover over a guest entry, the envelope to the right will show you a preview of how your guest's address will appear on your envelopes. You can also use this page to keep track of which guests have received your Save the Dates or Invitations! If you are having a calligrapher or paper supplier print your envelopes, you can click the "Export Addresses" button to download all of your addresses as a spreadsheet.
Under Track RSVPs, you can take note of everyone's RSVPs manually, or if you've enabled online RSVPs on your Zola wedding website, we'll automatically record RSVPs for you. If you're also asking for meal preferences in RSVPs, you can see the rundown of who is eating what, as well as track all other questions to guests (song requests, pieces of marital advice, etc.) here.
Lastly, under "Seating Chart", you'll be able to create a seating chart from your existing guest list. Once you're in "Seating Chart", select an event to get started building your chart. You can click "+Add Table" to add a table, and then simply drag and drop guests to the table where you'd like them to sit. Don't worry - if you change your mind, you can always remove guests or drag them to a different table. Once you're happy with how your chart looks, click "Download" to download your seating chart as an Excel file.
Still have questions? We're here to help! Feel free to contact us or give us a call at 1 (408) 657-ZOLA (9652) from 10 am EST - 6 pm EST.